A friendly reminder is a polite way to ask someone to do something or not forget an important task. It is often used in emails, messages, or conversations to gently nudge someone. This approach keeps communication kind and professional.

Sometimes, a friendly reminder can make a big difference in how your message is received. It shows respect for the recipient while keeping the tone light and approachable. Using friendly language helps avoid misunderstandings and maintains a positive relationship.

Friendly reminders are useful in both personal and professional settings. They are great for following up on deadlines, meetings, or shared tasks. The key is to stay polite, clear, and considerate while delivering your message.

Read also: 20 Other Ways to Say “I Hope You Understand”

20 Other Ways to Say “Just a Friendly Reminder”

In professional and casual communication, using varied language makes your reminders stand out while maintaining a friendly tone.

Here are 20 updated alternatives to “just a friendly reminder” with descriptions and real-life examples for emails, messages, and social posts.

• Quick Heads Up
• Gentle Nudge
• Thought I’d Mention
• Friendly Prompt
• Little Nudge
• Quick Reminder
• Friendly Check-In
• Gentle Reminder
• Don’t Forget
• Just a Thought
• A Quick Note
• A Friendly Heads Up
• A Little Reminder
• Keeping You in the Loop
• Thought I’d Touch Base
• Circle Back
• This Is Just to Confirm
• Here’s a Quick Follow-Up
• Hope This Is on Your Radar
• Wanted to Bring This to Your Attention

Below is a description of each alternative, along with scenarios and examples.

Quick Heads Up

This phrase works well when you need to notify someone about something important without overwhelming them. It conveys urgency yet feels light and conversational.

Examples:

Email
Subject: Quick Heads Up – Project Deadline Approaching
Body:
Hi Alex,
Just a quick heads up that the deadline for the marketing report is this Friday. Let me know if there’s anything you need help with before then.
Best,
Sarah

Message
Hi Julie, just a quick heads up that the meeting location has changed to Room 12. See you there at 3 PM!

Social Post
Quick heads up, team: We’re having a virtual coffee chat this Thursday at 2 PM. Check your emails for the invite!

Gentle Nudge

Use this phrase to remind someone kindly while encouraging them to take action. It’s perfect for casual or professional settings.

Examples:

Email
Subject: Gentle Nudge – Pending Approval
Body:
Hi Emily,
I wanted to give you a gentle nudge regarding the contract. We’d love to move forward, so let me know if you have any updates or concerns.
Thanks,
Jason

Message
Hey Mark, just a gentle nudge on the presentation slides. Are they ready for review?

Social Post
A gentle nudge to all team members: Don’t forget to RSVP for the holiday lunch by Friday!

Thought I’d Mention

This phrase is ideal for introducing reminders casually without sounding too formal. It keeps the tone friendly and light.

Examples:

Email
Subject: Thought I’d Mention – Upcoming Workshop
Body:
Hi Samantha,
Thought I’d mention that our team’s workshop on creative brainstorming is scheduled for next Tuesday. Let me know if you’d like me to forward the agenda.
Cheers,
Tom

Message
Hey Claire, thought I’d mention that the client call has been rescheduled for tomorrow at 10 AM.

Social Post
Thought I’d mention that we’re hosting a free webinar next week on boosting productivity. Register now!

Friendly Prompt

This phrase is polite and helps maintain professionalism when reminding someone of a task or deadline.

Examples:

Email
Subject: Friendly Prompt – Update on the Budget
Body:
Hello Daniel,
Just a friendly prompt regarding the budget proposal. Let me know if there are any challenges or updates.
Best regards,
Lily

Message
Hi Rachel, this is a friendly prompt to check your inbox for the meeting invite. Let me know if you didn’t receive it!

Social Post
Friendly prompt to our followers: Don’t miss our sale, ending tonight at midnight!

Little Nudge

This phrase is perfect for casual communication, keeping your reminders light and informal.

Examples:

Email
Subject: Little Nudge – Invoices Due
Body:
Hi Matt,
Just a little nudge to remind you about the invoices due by Friday. Let me know if you need any assistance!
Regards,
Janet

Message
Hey Chris, just a little nudge to upload the team photos from last week’s event.

Social Post
Here’s a little nudge: Our latest podcast episode is out now! Tune in today.

You should read: 20 Other Ways to Say “Thank You for Confirming”

Quick Reminder

This phrase is straightforward and suits both formal and informal contexts, especially for short notifications.

Examples:

Email
Subject: Quick Reminder – Quarterly Review Tomorrow
Body:
Hi everyone,
A quick reminder that our quarterly review meeting is scheduled for 10 AM tomorrow. Please have your slides ready.
Best,
Anna

Message
Quick reminder: Submit your timesheets before the end of the day!

Social Post
A quick reminder to sign up for our newsletter to stay updated on all things tech!

Friendly Check-In

This phrase works best when you want to reconnect with someone and inquire about progress or updates while fostering a collaborative tone.

Examples:

Email
Subject: Friendly Check-In – Progress on Team Goals
Body:
Hi Nicole,
I wanted to do a friendly check-in on our team’s progress toward the quarterly goals. Let me know if there’s anything I can assist with to keep things on track.
Best regards,
Mike

Message
Hi Rob, just a friendly check-in to see if you’re ready for tomorrow’s client meeting.

Social Post
Friendly check-in with our community: What books have you been reading this month? Share your favorites below!

Gentle Reminder

This classic phrase is versatile for emails, messages, or formal correspondence. It strikes a balance between professional and approachable.

Examples:

Email
Subject: Gentle Reminder – Pending Approval Needed
Body:
Dear Clara,
This is a gentle reminder regarding the proposal you were reviewing. Please let me know if you’ve had a chance to look it over or if you need additional details.
Best regards,
Aaron

Message
Hey, Zoe. This is a gentle reminder to confirm your availability for the training session.

Social Post
A gentle reminder to register for our upcoming charity event before tickets sell out!

Don’t Forget

This informal and concise phrase works well in situations where urgency or time sensitivity is key.

Examples:

Email
Subject: Don’t Forget – Submit Your Reports
Body:
Hi team,
Just a quick note: Don’t forget to submit your performance reports by the end of the day. Thanks for your cooperation!
Best,
Linda

Message
Don’t forget to check out the new training materials in the shared drive!

Social Post
Don’t forget to share your favorite recipes for our team cook-off! Submissions close tomorrow.

Just a Thought

This phrase is useful when suggesting something or softly reminding someone while leaving room for flexibility.

Examples:

Email
Subject: Just a Thought – Project Adjustments
Body:
Hi Chris,
Just a thought regarding the current project timeline, would it make sense to adjust the final milestone to next week for better alignment? Let me know your thoughts.
Best regards,
Emma

Message
Hey Laura, I just have a thought: Should we double-check the client’s feedback before proceeding?

Social Post
Just a thought for our readers: How about setting monthly reading goals for 2024? Let us know your targets!

A Quick Note

This phrase conveys a casual yet thoughtful approach when you need to share a short reminder.

Examples:

Email
Subject: A Quick Note – Upcoming Workshop
Body:
Hi everyone,
A quick note to remind you about our leadership workshop scheduled for next Monday. Please RSVP if you haven’t already!
Best regards,
Paul

Message
A quick note: the team lunch venue has been updated to the Bistro Café. See you there at 1 PM!

Social Post
A quick note: Registration for our virtual event closes in 48 hours. Don’t miss out!

A Friendly Heads Up

This phrase allows you to share important updates while maintaining an approachable tone.

Examples:

Email
Subject: A Friendly Heads Up – Schedule Change
Body:
Hi Sarah,
Just a friendly heads up that our meeting has been rescheduled to Thursday at 11 AM. Let me know if this time works for you.
Cheers,
Alex

Message
Hi Ryan, a friendly heads up, the client has requested a minor change to the design layout.

Social Post
A friendly heads up: Our store will be closing early tomorrow for inventory checks.

A Little Reminder

A casual and warm way to remind someone, especially when the situation is non-urgent.

Examples:

Email
Subject: A Little Reminder – Payment Due Soon
Body:
Hi Jennifer,
Just a little reminder that the invoice is due next Wednesday. Feel free to reach out if you have any questions about the process.
Thanks,
Tom

Message
This is a little reminder to upload your bio for the website update by tomorrow.

Social Post
Here’s a little reminder: Our fitness challenge starts in two days. Are you ready?

Keeping You in the Loop

Perfect for updates or progress reports, this phrase keeps the recipient informed without pressure.

Examples:

Email
Subject: Keeping You in the Loop – Campaign Progress
Body:
Hi David,
Keeping you in the loop on our campaign progress, we’ve hit 75% of our engagement goal! Let me know if you’d like to discuss the next steps.
Regards,
Rachel

Message
Hey, team, keeping you in the loop—our shipment will arrive two days earlier than expected.

Social Post
Keeping you in the loop: Our website redesign is live. Check it out and share your thoughts!

Read more about 20 Synonyms for “Customer Service Skills” on Your Resume

Thought I’d Touch Base

This phrase works well for maintaining communication and softly reminding someone about pending tasks.

Examples:

Email
Subject: Thought I’d Touch Base – Budget Review
Body:
Hi Michelle,
I thought I’d touch base about the budget review. Are we still on track to finalize it by Friday? Let me know if there’s anything I can do to assist.
Best regards,
Henry

Message
Hi Susan, thought I’d touch base and see if you’ve had a chance to review the project proposal.

Social Post
Thought I’d touch base with our community: How are your fitness goals coming along this month?

Circle Back

This phrase is perfect for following up on previous discussions or tasks in a collaborative and professional tone.

Examples:

Email
Subject: Circle Back – Feedback on Proposal
Body:
Hi Lisa,
I wanted to circle back regarding the proposal we discussed last week. Have you had a chance to review it? Let me know if there’s any feedback or changes you’d suggest.
Best regards,
Mark

Message
Hi Jake, just circling back to see if you’ve confirmed the client meeting for next week.

Social Post
Circling back to remind everyone: Don’t forget to share your ideas for our next brainstorming session!

This Is Just to Confirm

A polite and formal way to ensure clarity while acting as a reminder for commitments or arrangements.

Examples:

Email
Subject: This Is Just to Confirm – Meeting Time
Body:
Hi Anna,
This is just to confirm our meeting scheduled for 2 PM tomorrow. Please let me know if the timing works for you or if you’d prefer a different slot.
Thanks,
John

Message
Hi Mike, this is just to confirm if the report submission deadline is still this Friday.

Social Post
This is just to confirm that the live Q&A will be hosted on our YouTube channel at 6 PM today!

Here’s a Quick Follow-Up

Use this phrase to politely check in on updates or pending tasks while showing consideration for the recipient’s time.

Examples:

Email
Subject: Quick Follow-Up – Design Edits
Body:
Hi Rachel,
Here’s a quick follow-up regarding the design edits we discussed last Monday. Let me know if you need any additional details or support.
Best,
Kevin

Message
Hey Clara, here’s a quick follow-up on the content strategy document. Any updates?

Social Post
Here’s a quick follow-up: Have you signed up for our weekly newsletter yet?

Hope This Is on Your Radar

This phrase gently reminds the recipient while ensuring the tone remains non-intrusive.

Examples:

Email
Subject: Hope This Is on Your Radar – Pending Deliverables
Body:
Hi Alex,
I hope this is on your radar, the deliverables for the client project are due next Wednesday. Let me know if you need a hand with anything.
Best regards,
Chloe

Message
Hi Ethan, I hope this is on your radar. The upcoming team review is scheduled for Friday morning.

Social Post
Hope this is on your radar: Our holiday sale ends in just 3 days!

Wanted to Bring This to Your Attention

A formal and respectful phrase, perfect for drawing focus to urgent or important tasks.

Examples:

Email
Subject: Wanted to Bring This to Your Attention – Invoice Due
Body:
Dear Amanda,
I wanted to bring this to your attention, the invoice for the March project is overdue. Please let me know if there are any issues or if you need further clarification.
Best regards,
Brian

Message
Hi Jane, I wanted to bring this to your attention: The vendor has requested an update on the delivery timeline.

Social Post
We wanted to bring this to your attention: Our new app update is now available!

Key Takeaways

Effective communication relies on clarity, tone, and timing. Using varied and thoughtful language for reminders ensures your message is well-received without sounding repetitive or pushy. By choosing phrases like “gentle nudge” or “quick heads up,” you maintain a professional tone while fostering positive interactions.

Each alternative reminder phrase has its unique role. For example, “circle back” is perfect for following up on past discussions, while “hope this is on your radar” gently brings attention to upcoming deadlines. Adapting your language to fit the context, whether casual, formal, or urgent, helps you connect with your audience effectively.

Additionally, providing context and actionable details ensures that your reminders are clear and leave no room for confusion. Whether you’re drafting emails, sending messages, or posting updates, these alternatives empower you to convey your point while respecting the recipient’s time and autonomy.

Remember, the goal of a reminder is not just to inform but to engage. Tailoring your approach using these updated phrases enhances workplace communication, builds rapport, and keeps everyone on track without adding unnecessary pressure.

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Conclusion

Using a friendly reminder is a powerful way to communicate without sounding pushy. It keeps your tone polite, professional, and approachable. Choosing the right phrase shows respect and ensures your message is well-received.

Whether in emails, messages, or social posts, friendly reminders build better relationships. They help keep tasks on track while fostering collaboration. By using thoughtful and clear language, you can make communication smooth, effective, and stress-free for everyone involved.

FAQ’s